Job Description:

The Office Coordinator will ensure the smooth running of the office, handle Health and Safety (Fire Warden and First Aid), and oversee facilities. Responsibilities include some administrative support, such as raising purchase orders.

Duties:

• Oversee office facilities, ensuring an excellent experience for staff and guests.
• Serve as the primary contact for staff facilities queries
• Manage desk and room bookings
• Set up and troubleshoot video conferencing systems for virtual meetings
• Handle staff and visitor pass allocation and maintain security protocols
• Provide refreshments and catering support as needed
• Order office supplies
• Collect and distribute mail
• Oversee Health and Safety, including fire safety and first aid
• Ensure the premises are well-maintained, clean, and safe
• Provide Health and Safety induction and emergency procedure information
• Maintain first aid kits, the accident book, and attend quarterly Health & Safety meetings

Experience & Qualifications:

• Experience in office coordination, front-of-house, or facilities roles
• Solid administrative skills
• First Aid and Fire Warden training (training available if needed)
• Familiarity with video-conference support
• Resilient, calm, and able to work independently with strong organizational skills
• Strong communication, IT, and technical skills, including Microsoft Office and video conferencing