Job Description:

We are seeking a highly organised and detail-focused Legal Support Assistant for one of our local authority clients.

Rate advertsied on CV Library is Umbrella PAYE.

This is an excellent opportunity for an experienced administrator who enjoys working in a professional environment, managing a varied workload and supporting the delivery of high-quality legal services.

You will play a vital role in ensuring the smooth operation of the department through effective document management, financial administration, case management support and general business administration.

Working closely with legal professionals and colleagues across the organisation, you will help maintain accurate records, support governance processes and contribute to the effective delivery of services for Westminster's residents and stakeholders.

Key Responsibilities

• Document Management
• Prepare, collate and paginate documentation for hearings, contracts, agreements and meetings.
• Redact documents accurately and in accordance with relevant procedures.
• Maintain accurate filing systems and support the retrieval of legal documents and deeds.
• Signing and Sealing
• Prepare documents for signing and sealing in line with Council protocols.
• Maintain statutory and corporate registers accurately.
• Financial Administration
• Raise purchase orders and process invoices.
• Maintain expenditure and income records.
• Support billing and recharging processes and prepare associated reports.
• Liaise with suppliers and internal stakeholders to resolve payment queries.
• Case Management Support
• Enter and maintain records within the legal case management system.
• Support the archiving, retrieval and secure destruction of legal files in accordance with retention schedules and policies.
• Produce reports and management information from departmental systems.
• Manage incoming and outgoing post and shared mailboxes.
• Order stationery and undertake photocopying, scanning and document preparation.
• Organise meetings, take minutes and maintain accurate records.
• Respond professionally and promptly to internal and external enquiries.
• Provide planned and ad-hoc support for colleagues to ensure service continuity.