Job Description:

GxP Administrator
Teddington
Smart Managed Solutions

About Smart Managed Solutions

At Smart Managed Solutions, we deliver world-class engineering and facilities management services to some of the UK's most prestigious commercial, scientific, and critical environments. We pride ourselves on providing exceptional customer service, technical excellence, and operational innovation.

We are seeking a highly organised and detail-oriented GxP Administrator to join our team in Teddington, supporting a leading pharmaceutical and laboratory-based client. This is an excellent opportunity for an individual with experience working within a GxP-regulated environment, who understands the importance of compliance, documentation control, and quality management within building services and laboratory facilities.

The Role

As a GxP Administrator, you will play a critical role in supporting the engineering and facilities teams to ensure all activities are delivered in compliance with GxP regulations and internal quality standards.

You will be responsible for maintaining accurate documentation, supporting audits and inspections, managing controlled records, and ensuring engineering activities within laboratory and pharmaceutical environments are appropriately documented and compliant.

Key Responsibilities

• Maintain and manage GxP documentation, records, and controlled documents.

• Support engineering and facilities management teams with compliance administration.

• Ensure maintenance, calibration, qualification, and validation documentation is completed accurately and stored in accordance with GxP requirements.

• Review work orders, permits, SOPs, risk assessments, and engineering records for completeness and compliance.

• Coordinate document control processes, including version management and approval workflows.

• Assist with internal and external audits, inspections, and quality reviews.

• Track corrective and preventative actions (CAPAs) and support closure activities.

• Support contractor compliance and documentation requirements.

• Produce compliance reports, KPIs, and administrative support for management teams.

• Liaise with client stakeholders, quality teams, laboratories, and engineering personnel.

• Assist in ensuring compliance with GMP, GDP, and relevant pharmaceutical industry standards.

About You

Essential Experience

• Previous experience working in a GxP, GMP, pharmaceutical, biotechnology, laboratory, life sciences, or highly regulated environment.

• Experience in document control, quality administration, or facilities administration.

• Understanding of GxP principles and quality management systems.

• Experience supporting engineering, maintenance, or building services operations.

• Strong administrative and organisational skills with exceptional attention to detail.

• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

• Excellent communication and stakeholder management skills.

Desirable Experience

• Knowledge of GMP, GDP, GLP, or pharmaceutical quality systems.

• Experience supporting validation, qualification, commissioning, or engineering compliance activities

• Familiarity with CAFM systems, electronic quality management systems (eQMS), or document management platforms.

• Experience working within laboratory or research environments.

Why Join Smart Managed Solutions?

This role offers the chance to become part of a high-performing team supporting a prestigious scientific and pharmaceutical facility. You'll have the opportunity to work in a regulated environment where quality, compliance, and operational excellence are at the heart of everything we do.

If you have GxP experience and are looking for your next challenge within building services and laboratory facilities management, we'd love to hear from you.

Apply today and help us deliver excellence in critical environments.