Job Description:

Contract Administrator

Contract: Financial Services
Location: London, EC2M 2QS
Hours of work: 40
Contract Type: Permanent

Our client, a leading provider of facilities services in the UK, is seeking a Contract Administrator to support project and engineering activities across the UK, reporting to the Head of Projects and Engineering Operations Manager.

The successful candidate will provide effective administrative support across a range of project, engineering and commercial activities. This role is ideal for a highly organised individual who can manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Job Description

Working closely with project and engineering teams, the Contract Administrator will play a key role in supporting purchase orders, invoicing, supply chain onboarding, project documentation and project close-out activities. The position requires strong coordination skills and the ability to maintain accurate records across multiple workstreams.

We are looking for a proactive and detail-focused individual to provide comprehensive administrative support across project and engineering operations. The role will involve coordinating documentation, supporting financial administration processes and ensuring project records remain accurate and up to date.

The successful candidate will act as a key point of support for internal stakeholders, helping to maintain project governance, document control and supply chain compliance activities throughout the project lifecycle.

Key Responsibilities

• Support the Head of Projects and Engineering Operations Manager with day-to-day administration and reporting.
• Raise and track purchase orders, supplier commitments and associated project documentation.
• Coordinate and monitor month-end billing and invoicing status, highlighting outstanding actions to project teams.
• Manage supply chain vetting, onboarding and contractor inductions, ensuring records are maintained accurately.
• Support the production and maintenance of CDM 2015 project health and safety files, folders and project records.
• Coordinate the collation, review and upload of O&M manuals, certificates, drawings and handover documentation.
• Organise meetings, agendas, presentations, minutes and action trackers, ensuring actions are followed through.
• Maintain project trackers, reporting information and document control systems, ensuring records remain accurate and up to date.

Person Specification

• Ability to review, interpret and work through quotations and reports.
• Numerate, accurate and detail-focused.
• Confident using a variety of systems, including in-house platforms and Excel spreadsheets.
• Strong attention to detail and accuracy.
• Excellent organisational skills with the ability to manage multiple priorities.
• Good communication and coordination skills.
• Ability to liaise effectively with relevant stakeholders.
• Facilities Management experience is not essential; familiarity with quotation processes and a willingness to learn are key.